Plans Theme
Question Set 2
QUESTION 1
PRINCE2 proposes 3 levels of Plan, which are they?
A. Initiation,ProjectandStagePlans
B. Project,StageandExceptionPlans
C. Initiation, Project and Benefit Review Plans D. Project, Stage and Team Plans
Correct Answer: D Section: (none) Explanation
Explanation/Reference:
QUESTION 2
Having completed designing the plan, in which order should the next steps take place to produce a plan?
1. Prepare Estimates
2. Define and analyze Products
3. Prepare the schedule
4. Identify activities and dependencies
A. 2,4,3,1 B. 4,2,1,3 C. 4,3,2,1 D. 2,4,1,3
Correct Answer: D Section: (none) Explanation
Explanation/Reference:
QUESTION 3
Product based planning focuses on which of the following: 1. Creating product descriptions
2. Identifying activities
3. Creating a Product hierarchy
4. Creating a Product sequence
A. 1,2,3 B. 2,3,4 C. 1,3,4 D. 1,2,4
Correct Answer: A Section: (none) Explanation
Explanation/Reference:
QUESTION 4
Who sets the tolerances for a work package?
A. Theprojectboard
B. Theprojectmanager
C. The team manager
D. Corporate or programme management
Correct Answer: B Section: (none) Explanation
Explanation/Reference:
QUESTION 5
Which of the following is not part of the composition of a Plan?
A. Pre-requites
B. Assumptions
C. Qualityresponsibilities D. Product descriptions
Correct Answer: C Section: (none) Explanation
Explanation/Reference:
QUESTION 6
Who is responsible for committing user resources to the project?
A. SeniorUser
B. SeniorSupplier C. Executive
D. Project Board
Correct Answer: A Section: (none) Explanation
Explanation/Reference:
Risk Theme
Testlet 1
Additional Information
A photographer from Portraits Ltd, a professional photographic company, has taken on the role of Team Manager after taking some time to understand the requirements of the project. A contract for their services has been set up and is being monitored by the Purchasing Manager and a Work Package has been agreed. This contract specifies that the photographer must arrange a meeting with the Engineering Manager to establish a schedule for the photo sessions to minimize the impact on the Engineering staff. This meeting should have occurred by now.
The Engineering Manager was made aware of this requirement but when asked he reported that he has received no communication from the photographer. The Project Manager has tried to call the photographer and has had no response. The Project Manager believes there is a risk that Portraits Ltd are overbooking work and prioritizing other clients' work. If Portraits ltd do not deliver on schedule the project will be delayed and the expected benefits will be reduced.
The contract is to be reviewed and Portraits Ltd reminded of their agreement.
QUESTION 1
The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.
Which 2 statements should be recorded under the Risk management procedure heading?
A. Whenanewproblemarises,afullimpactanalysiswillbeundertakentoassesstheimpactontheproject'objectivesandBusinessCase. B. ProbabilitywillbeassessedagainstthescalesdefinedinthisRiskManagementStrategy.
C. Any risk which has an expected value of more than £1 k will NOT be registered.
D. Every threat and opportunity identified must be clearly defined in terms of cause, event and effect.
E. 'Reduce'Responseactionswhichresultinalowerimpactand/orprobabilityrating.
Correct Answer: BD Section: (none) Explanation
Explanation/Reference:
QUESTION 2
The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar,
thereby reducing the anticipated benefits of the Calendar project.
Which 2 statements should be recorded under either the Records or Reporting headings?
A. ProjectSupportwillmaintaintheRiskRegister.
B. TheevaluatedneteffectofallriskswillbeupdatedattheendofeachstageandincludedintheEndStageReport. C. The Change Authority will report monthly to the Project Manager on the status of the change budget.
D. Risks that are likely to occur within the next two weeks should be recorded as imminent.
E. AsummaryofriskswillbemaintainedandincludedwiththemonthlyHighlightReportstotheProjectBoard.
Correct Answer: BC Section: (none) Explanation
Explanation/Reference:
QUESTION 3
The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.
Which 2 statements should be recorded under the Timing of risk management activities heading?
A. Duringstage4,theselectedserviceproviderwillmanageanyriskstotheirBusinessCaseandreportthesetotheProjectManageronaweeklybasis.
B. TheProjectBoardshouldholdmonthlymeetingstoreviewprojectprogress.
C. When closing a project, the follow-on action recommendations should be updated with any risks relating to the realization of benefits after the outsourced services go live.
D. AnynewrisksidentifiedduringproductdevelopmentshouldbereportedtotheProjectManagerbytheTeamManagerwhendeliveringthecompletedWork Package.
E. Whenauthorizingastage,theProjectBoardwillcheckthattheexposuretoriskisstillacceptable.
Correct Answer: BE Section: (none) Explanation
Explanation/Reference:
QUESTION 4
The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.
Which 2 statements should be recorded under the Roles and responsibilities heading?
A. Eachriskwillbeassignedariskowner.
B. RisksexceedingtheagreedprojectrisktolerancewillbereportedtotheProjectBoard.
C. Risk tolerances are allocated to each stage by the Project Manager.
D. Project Assurance will ensure that project risks are identified, assessed and controlled according to the agreed risk management procedure. E. Anexternalconsultantistofacilitateariskidentificationworkshop.
Correct Answer: BD Section: (none) Explanation
Explanation/Reference:
QUESTION 5
The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.
Which 2 statements should be recorded under the Proximity heading?
A. Proximitycategoriesforthisprojectare:Imminent;Withinthestage;Withintheproject;Beyondtheproject. B. TheriskofMFHhavingnooutsourcingexperiencewillbecategorizedasStage4proximity.
C. Imminent risks are those which may occur within two weeks.
D. Anyriskwithaproximitycategoryofimminentwillbeestimatedashavingaveryhighimpact.
E. Theriskofstaffleavingtheorganizationwillbecategorizedasbeyondtheprojectproximity.
Correct Answer: CD Section: (none) Explanation
Explanation/Reference:
QUESTION 6
The project is now in stage 2. The Project Manager has heard about the possibility of a competitor also producing a calendar to be delivered earlier than the target date for this project. There is a threat that the early release of a competitor's calendar may weaken the impact of the MNO Manufacturing Company calendar, thereby reducing the anticipated benefits of the Calendar project.
Which 2 statements should be recorded under the Risk tolerance heading?
A. Corporatemanagement'sthresholdlevelofriskexposureisanycombinationofhighandveryhighimpactandprobability.
B. TheProjectBoard'sthresholdlevelofriskexposureisanycombinationofmedium,highandveryhighimpact,withhighandveryhighprobability. C. The Project Manager's threshold level of risk exposure is low impact and probability.
D. The cost of all fallback plans must be contained within the project's tolerance.
E. Theriskbudgetwillhaveatoleranceof+/~10%.
Correct Answer: BD Section: (none) Explanation
Explanation/Reference:
Risk Theme
Question Set 2
QUESTION 1
Which of the following statements is False regarding the Risk Management Strategy?
A. Itcapturesandmaintainsallrelevantinformationonidentifiedthreatsandopportunities B. Itdocumentstherisktolerances
C. It documents the approach to risk
D. It identifies responsibilities towards risk for the project
Correct Answer: A Section: (none) Explanation
Explanation/Reference:
QUESTION 2
There are four steps in the Risk Management procedure, what are they?
A. Identify,Assess,Resource,Implement B. Identify,Evaluate,Resource,Implement C. Identify, Assess, Plan, Implement
D. Identify, Evaluate, Plan, Implement
Correct Answer: C Section: (none) Explanation
Explanation/Reference:
QUESTION 3
Which of the following risk responses can be used for either an opportunity or a threat?
A. Reduce B. Share
C. Reject D. Enhance
Correct Answer: B Section: (none) Explanation
Explanation/Reference:
QUESTION 4
Which of the following reports does not contain any information on risk?
A. IssueReport
B. Highlightreport C. Lessons Report D. End Stage Report
Correct Answer: A Section: (none) Explanation
Explanation/Reference:
QUESTION 5
Which of the following statements best describes what a risk owner is?
A. Bestplacedtokeepaneyeontherisk
B. Carryouttheresponseactionstoarisk
C. Responsible for management, monitoring and control of all aspects of a risk D. Reports to the project manager regularly on the status of a risk
Correct Answer: C Section: (none) Explanation
Explanation/Reference:
QUESTION 6
Who is responsible for reviewing the risk management practices to ensure they are in line with the project's risk management strategy?
A. ProjectSupport
B. ProjectManager C. Team Manager
D. Project Assurance
Correct Answer: D Section: (none) Explanation
Explanation/Reference:
Change Theme Testlet 1 Scenario:
The Ministry of Food Hygiene (MFH) has a quality management system which contains a document control process to manage all documentation requirements. The document control process was created by the MFH Quality Manager, who now maintains all of MFH's documents and performs an organization-wide configuration management role. The MFH Quality Manager will administer the configuration management procedure for the Restructuring project since this must comply with the MFH document control process.
QUESTION 1
According to PRINCE2, which statement about the Configuration Management Strategy for the Outsourcing project is correct?
A. EveryprojectneedsaConfigurationManagementStrategy,eveniftheorganizationhasexistingconfigurationmanagementstandards,becauseeveryproject has different circumstances.
B. AseparateConfigurationManagementStrategywillberequiredforeachofthesupplierswithinthisprojectbecauseeachwillhaveadifferentwayofmanaging and storing products.
C. AConfigurationManagementStrategyisunnecessaryforthisprojectbecausetheMFHdocumentcontrolprocessisdocumented.Itisacceptablesimplyto reference this in the Quality Management Strategy.
Correct Answer: A Section: (none) Explanation
Explanation/Reference:
QUESTION 2
According to PRINCE2, which statement about appointing the MFH Quality Manager to administer the configuration management procedure is correct?
A. TheMFHQualityManagershouldadministertheconfigurationmanagementprocedureonthisprojectbecausethistaskshouldalwaysbeassignedto corporate or programme management.
B. TheMFHQualityManagershouldonlyadministertheconfigurationmanagementprocedureononeprojectatatime.IftheMFHQualityManageralready performs this task on another project, another individual should be appointed.
C. The MFH Quality Manager would be suitable to perform this task because he is the author of the document control process and is likely to have the knowledge required for this role.
Correct Answer: C Section: (none)
Explanation Explanation/Reference:
QUESTION 3
Having created the Issue Report and analyzed the impact of removing the Facilities Division from the scope of the Outsourcing project, the proposed option exceeds tolerance. \Nhat is the next action the Project Manager should consider?
A. CreateanExceptionReporttoinformtheProjectBoardofthesituationandtheavailableoptions.
B. UpdatetheassociatedConfigurationItemRecordswithdetailsoftheIssueReportthatcausedthechange.
C. Amend the Stage Plan for stage 3: remove all products related to the Facilities Division and add the activities required to deliver the new Government initiative. D. Create an Exception Plan to change all of the project's products to reflect the exclusion of services provided by the Facilities Division.
Correct Answer: A Section: (none) Explanation
Explanation/Reference:
QUESTION 4
What products will be impacted by this change?
A. Alloftheproject'sproductscreatedsofar.
B. Onlythoseproductscreatedinthefirstthreeweeksofstage3.
C. All of the project's products which relate to or include services provided by the Facilities Division. D. No products would need to be changed but some will need to be removed from the project.
Correct Answer: D Section: (none) Explanation
Explanation/Reference:
QUESTION 5
What additional risk will this place on the project?
A. NonebecauserisksassociatedwiththecentralizationandrationalizationoftheFacilitiesDivisionwillbemanagedbyanotherproject.
B. Thesechangeswilldelaystage3bythreeweeks.
C. There is only £70k left in the project change budget.
D. The reduced value of the contracted services required by the Outsourcing project may result in an insufficient number of proposals being received.
Correct Answer: A Section: (none) Explanation
Explanation/Reference:
QUESTION 6
What will be the impact on the benefits?
A. Reducedsavings,now£10mover10years.
B. Increasedsavingsof£5mover10yearsfromthenewinitiativetocentralizetheservicesprovidedbytheFacilitiesDivision. C. An additional cost of £1.5m to deliver the services provided by the Facilities Division.
D. Outsourcing project cost reduced by 50%.
Correct Answer: A Section: (none) Explanation
Explanation/Reference:
Change Theme
Question Set 2
QUESTION 1
Which of the following is the definition for an off-specification?
A. AnissuetheProjectManagerneedstoresolveorescalate B. Somethingforecastorcurrentlynotmeetingspecification C. A proposal for a change to a baseline
D. A statement of concern
Correct Answer: B Section: (none) Explanation
Explanation/Reference:
QUESTION 2
In which strategy would the change control process be recorded?
A. QualityManagementStrategy
B. ConfigurationManagementStrategy C. Risk Management Strategy
D. Communication Management Strategy
Correct Answer: B Section: (none) Explanation
Explanation/Reference:
QUESTION 3
If the Project Board are too busy to authorize all change requests themselves they can appoint?
A. AChangeAuthority B. AChangeBoard
C. A Change Committee D. A Change Budget
Correct Answer: C Section: (none) Explanation
Explanation/Reference:
QUESTION 4
What is the purpose of a Product Status Account?
A. Asetofrecordsthatdescribeinformationabouttheproject
B. Alogusedtorecordproblemsorconcernsaboutproducts
C. An audit or review to compare actual status of products
D. A report covering the status about the state of the projects products within
Correct Answer: D Section: (none) Explanation
Explanation/Reference:
QUESTION 5
When examining a project issue, which three aspects should be considered?
1. Performance targets 2. Business Case
3. Resources
4. Risk
A. 1,3,4 B. 2,3,4 C. 1,2,4 D. 1,2,3
Correct Answer: C
Section: (none) Explanation
Explanation/Reference:
QUESTION 6
Who would be responsible for maintaining the Configuration Item Records?
A. ProjectManager B. ProjectSupport C. Project Assurance D. Team Manager
Correct Answer: B Section: (none) Explanation
Explanation/Reference:
Progress Theme
Testlet 1
Project Scenario
Calendar Project (Note: The companies and people within the scenario are fictional.)
There has been a reduction in fie number of orders at the MNO Manufacturing Company due in part to the increased marketing activities of its competitors. To help counter this, the company has decided to create a promotional calendar for next year for all its current and prospective customers. The end product of this project will be a prepared calendar pack, ready for printing. The design of the calendar will be similar to one sent out previously, and must reflect the company image as described in the existing corporate branding standards. Another project is currently producing a new company logo when is to be printed on each page of the promotional calendar. The prepared calendar pack will consist of:
Design for each month - correctly showing at public holidays and new company logo
Selected photographs- 12 professionally-produced photographs, showing different members of staff Selected paper and selected envelope - for printing and mailing the calendar
Chosen label design - a competition to design a label will be held as part of this project
List of customers - names and addresses of customers to whom the calendar will be sent.
The project is currently in initiation and will have two further stages:
Stage 2 will include tie activities to:
Create the customer fast using information from the Accounts and Marketing departments Confirm compliance with the Data Protection Legislation
Create a design for each month - this will be done by the internal creative team
Select and appoint a professional photographer
Gather photograph design ideas from previous project and agree photographic session schedule Prepare a production cost forecast
Select paper and envelope.
Stage 3 will include the activities to:
Produce and select tie professionally-taken photographs
Hold the label design competition and choose the label design Assemble the prepared calendar pack.
A production cost forecast, based on the options and costs for the paper, envelope, printing and marketing of the calendar is to be produced in stage 2. However, the actual production and distribution of the calendars is not within the scope of the project. The product cost forecast will be reviewed by the Project Board to determine whether tie project should continue.
It is now 05 October and the prepared calendar pack must be delivered to the print company by 30 November, to enable printing and distribution of the calendar in time for Christmas. The cost of the activities to develop the specialist products and the cost of the project management activities are estimated to be £20,000. There is a project time tolerance of +1 week /-2 weeks and a project cost tolerance of +£6,000 / -£6,000. A change budget of £500 has been allocated but there is
no risk budget.
QUESTION 1
At the end of initiation there is +1 week 1-2 weeks time tolerance for this project. Which statement is true?
A. Therecanbenotimetolerancesforanyofthestages.
B. Alloftheprojectleveltimetolerancecanbeallocatedtostage2.
C. The Stage Plan for stage 2 could create some additional project time tolerance by allowing no time tolerance in Team Plans. D. Additionaltimetolerancefortheprojectcouldbefoundbyaddingextraresourceswithoutaffectingothertolerances.
Correct Answer: B Section: (none) Explanation
Explanation/Reference:
QUESTION 2
During stage 2, if the Project Manager decides to recommend that the Project Plan is revised to finish three weeks later, which statement is correct?
A. ThetolerancesstatedintheProjectPlanCANNOTbechanged.
B. TheExecutiveneedstoseekformalapprovalfromcorporatemanagementtoimplementthischange.
C. The current project must close prematurely and be restarted with a new Project Plan, a new Business Case and new Risk Register. D. The revision of the Project Plan would have to wait until the end stage assessment of stage 2.
Correct Answer: B Section: (none) Explanation
Explanation/Reference:
QUESTION 3
During stage 2, an early review of the photo design ideas from the Marketing department has highlighted the need for engineering machinery to be operating in the background during the photo sessions. This requires a change to the baselined Product Description for the photos. What action should the Project Manager take?
A. LogthechangeintheIssueRegisterasarequestforchange. B. RaiseanExceptionReporttotheProjectBoard.
C. Revised the Product Description for the photos and issue it to the Engineering Manager to ensure that the machinery will be operating during the photo sessions.
D. Include this requirement on the next Checkpoint Report to the photographer.
Correct Answer: A Section: (none) Explanation
Explanation/Reference:
QUESTION 4
As the project approaches the end of stage 2, the Project Manager has requested a Product Status Account to ensure that all products are at their expected point of development. Although the list of customers has been quality reviewed, it has not been baselined because the Marketing department have not provided all of the prospective customers' details. What initial action should the Project Manager take?
A. DelayproducingtheEndStageReportuntilthelistofcustomershasbeenbaselined.
B. RaiseanExceptionReporttotheProjectBoardtohighlighttheissue.
C. Check the target sign-off date for the list of customers.
D. Update the product status to baselined and obtain a commitment from the Marketing department to finish this work within the next few days.
Correct Answer: C Section: (none) Explanation
Explanation/Reference:
QUESTION 5
Whilst identifying the mailing costs for the calendars the Project Manager was surprised to find the costs could vary considerably depending on the size of the package and the delivery service used. For the purpose of this project, the Project Manager has selected an appropriate service but feels that a corporate standard for postage would have reduced the time and effort invested. It could reduce the company's overheads by up to £20k per year. How should the Project Manager record this observation within the project?
A. Produceaprojectmandate,outliningthepotentialsavingstobeachievedbytheintroductionofacorporatestandard. B. MakeanoteoftheobservationintheDailyLogtobetransferredtoaBenefitsReviewPlanattheendoftheproject. C. Record the observation in an Exception Report to the Project Board.
D. Make an entry in the Lessons Log for future consideration by corporate management.
Correct Answer: D Section: (none) Explanation
Explanation/Reference:
QUESTION 6
The team member collating the list of customers has now forecast that it will NOT be complete by the end of this stage as originally planned, due to a number of new prospective customers' details not yet being available. What action should the team member take?
A. ReporttheforecastdelayinthenextCheckpointReporttotheExecutive.
B. AddtheproducttothenextStagePlaninordertoallocateadditionalresourcesandcompletethework. C. Make an entry in the Risk Register so the Project Manager can decide on appropriate action.
D. Raise an issue to inform the Project Manager.
Correct Answer: D Section: (none) Explanation
Explanation/Reference:
Progress Theme Testlet 2
Scenario:
Techniques, processes and procedures
1. Any threat that may result in a loss of MFH data must be escalated immediately.
Joint agreements
2. Work is to start at the beginning of week 2 (Stage 4).
3. The project will take two years to complete, at an estimated cost of £2.5m.
T olerances
4. None.
Constraints
5. MFH staff must not be involved in any heavy lifting during the removal of existing IT equipment. 6. Installation work must take place during MFH normal working hours.
7. +£10,000 / -£25,000.
Reporting arrangements
8. Highlight Report every Monday by 10.00 am.
9. The report must contain a summary of all products worked on during the previous week.
10. Project Manager must be notified of any issues immediately by telephone.
Problem handling and escalation
11. Impact analysis of all issues must be completed within 24 hours.
Extracts or references
12. The Stage Plan for stage 4 is available from Project Support.
Approval method
13. Project Assurance will review the completed Work Package and confirm completion.
QUESTION 1
Which 2 statements apply to either the Development Interfaces or Operations and maintenance interfaces sections?
A. Deleteentry2becausethisinterfacewillbecontainedintheCommunicationManagementStrategy.
B. Deleteentry3becausethisinterfacewillbecontainedintheprojectcontrolsectionoftheProjectInitiationDocumentation.
C. Amendentry4to'ThetransferredproductsrelatingtotheservicesprovidedbytheFacilitiesDivision'.
D. Add'ProjectBoard,withresponsibilityforcommunicatingprogresstocorporatemanagement'to
E. OperationsandmaintenanceInterfaces.
F. Add 'Facilities Team Manager, with responsibility for the transfer of services provided by the Facilities Division' to Development Interfaces.
Correct Answer: DF Section: (none)
Explanation Explanation/Reference:
QUESTION 2
Which 2 statements apply to either the Techniques, processes and procedures or Constraints sections?
A. Deleteentry1becausethissectionshouldcontainthetechniques,processesandproceduresrequiredforspecialistproductdevelopment. B. Add'Theremustbeminimumdisruptiontocurrentservices'toConstraints.
C. Move entry 5 to Techniques, processes and procedures because this is a technique which staff should be aware of.
D. Delete entry 6 because this applies to Office Moves Limited and is therefore outside the Work Package.
E. Deleteentry7becausethisshouldbecontainedintheQualityskillsrequiredsectionoftheProductDescription.
Correct Answer: DE Section: (none) Explanation
Explanation/Reference:
QUESTION 3
Which 2 statements apply to either the Reporting arrangements or Problem handling and escalation sections?
A. Replaceentry8with'CheckpointReporteveryMondayby10.00am'becauseHighlightReportsareintendedfortheProjectBoard. B. Deleteentry9becausethislevelofdetailisunnecessary.
C. Move entry 10 to Problem handling and escalation because that section describes how issues are handled.
D. Add 'Any risks identified to be added to the Risk Register' to Reporting arrangements.
E. Deleteentry11becausetheimpactanalysisshouldbeprovidedwhentheissueisnotified.
Correct Answer: DE Section: (none) Explanation
Explanation/Reference:
QUESTION 4
Which 2 statements apply to either the Extracts or references or Approval method sections?
A. Deleteentry12becausethisshouldbetheTeamPlannottheStagePlan.
B. AsuitableentryforExtractsorreferenceswouldbe'ProductDescriptionsareavailablefromProjectSupport'.
C. Move entry 13 to Reporting arrangements because this describes how completion will be advised to the
D. Project Manager.
E. Deleteentry13becausethisisNOTaProjectAssuranceresponsibility.
F. Add 'The Project Manager is to be advised of completion of the Work Package by email'.
Correct Answer: AB Section: (none) Explanation
Explanation/Reference:
Progress Theme
Question Set 3
QUESTION 1
If Project tolerances were threatened, who needs to be notified?
A. ProjectBoard
B. ProjectManager
C. Corporate or Programme Management D. Executive
Correct Answer: C Section: (none) Explanation
Explanation/Reference:
QUESTION 2
During which process would the stage tolerances be set?
A. ControllingaStage
B. InitiatingaProject
C. Managing a Stage Boundary D. Directing a Project
Correct Answer: D Section: (none) Explanation
Explanation/Reference:
QUESTION 3
Which of the following is not a factor to consider when determining the length of a stage?
A. Theamountofresourcesavailablehtheshortterm B. Howfaraheadyoucansensiblyplanndetail
C. The technical stages within the project
D. The amount of risk associated with the project
Correct Answer: A Section: (none) Explanation
Explanation/Reference:
QUESTION 4
Which statement is TRUE with regard to technical stages?
A. T echnical stages can only occur sequential
B. Technicalstagesdefinewheremanagementdecisionsareappropriate
C. Technical stages often overlap
D. Technical stages define the commitment of resources and authority to spend
Correct Answer: C Section: (none) Explanation
Explanation/Reference:
QUESTION 5
There are two time driven controls in PRINCE2, which are they?
A. HighlightandEndStageReports
B. HighlightandCheckpointReports
C. Checkpoint and End Project Reports D. Highlight and Lessons Reports
Correct Answer: B Section: (none) Explanation
Explanation/Reference:
QUESTION 6
Who is responsible for confirming stage and project progress against agreed tolerances?
A. ProjectSupport
B. Executive
C. Project Assurance D. Project Manager
Correct Answer: C Section: (none) Explanation
Explanation/Reference:
Starting up and Initiating a Project Testlet 1
Scenario
Additional Information
Extract from the Communication Management Strategy.
The project information in the table below is true, but it may not be recorded under the correct heading or be in the correct document.
Using the Project Scenario, select the appropriate response to each of the following 5 questions which have been raised by the Project Board.
The project is now at the end of the initiation stage. Having decided that the Calendar project is a relatively simple project, the Project Manager combined the Starting Up a Project process and the Initiating a Project process. No Project Brief has been produced. Instead the Project Manager used the project mandate to produce a simple Project Initiation Documentation (PlO). The PlO includes the Business Case, a product checklist and several Product Descriptions, Including the Project Product Description. Short sections are also included for each of the strategies and the controls to be applied. The Project Manager has elected to use the Daily Log to record all risks, issues. lessons and quality - results.
After the initiation stage there will be two further stages during which a small number of Work Packages will be authorized. While these are being managed, the Project Manager will hold regular checkpoints, which will support the production of weekly Highlight Reports to the Project Board.
QUESTION 1
There is no project schedule in the Project Initiation Documentation. How can project progress be tracked without a schedule to track against?
A. ThisisanerrorasaGanttchartorsomeformoftimeline,whereactualswillberecordedandtrackedagainsttheplannedscheduleofdelivery,ismandatory. B. Progresscanberecordedandtrackedusingtheproductchecklist,withtheplannedandactualqualitymanagementactivitiescapturedintheDailyLog.
C. With a clear end date of 30 November, and a small number of Work Packages, the Project Board should track project progress using individual Team Plans.
Correct Answer: B Section: (none) Explanation
Explanation/Reference:
QUESTION 2
There is no Project Brief. How can there be a common understanding of the desired outcomes for the prepared calendar pack?
A. ThesimpleProjectInitiationDocumentationcontainstheQualityManagementStrategy.Thiscontainsdetailsoftheacceptancecriteriaforthisproject. B. TheProjectBriefshouldhavebeenproducedandapprovedbeforetheprojectprogressedintotheinitiationstage.
C. The simple Project Initiation Documentation contains the project definition.
Correct Answer: C Section: (none) Explanation
Explanation/Reference:
QUESTION 3
There is no mention of any Stage Plans, yet there are two further stages proposed. How will this be resolved?
A. ItisappropriatefortheCalendarprojecttoberunastwofurtherstagesasthereisakeydecisiontobemadeattheendofstage2.StagePlanswillbe
produced.
B. Whilsttheactivitiesaredividedintotwofurtherstages,thereisnoreasonwhytheCalendarprojectshouldusestages.Theprojectwillthereforeberunasa single stage project and the activities will be added to the Initiation Stage Plan.
C. There will be three Stage Plans, the two management stages plus an additional stage to plan and complete the activities of the Closing a Project process.
Correct Answer: A Section: (none) Explanation
Explanation/Reference:
QUESTION 4
No Benefits Review Plan has been developed. Where should the schedule of benefit reviews be recorded?
A. Asdeliverablesoftheproject,allbenefitreviewsshouldbescheduledanddocumentedintheProjectPlanduringinitiation.
B. Smallprojectsdonotrequireascheduleofbenefitreviewsasonlyonereviewisrequiredtowardstheendoftheprojectandthisshouldbedocumentedwithin the Business Case.
C. Benefit reviews should be planned and recorded in the simple PID.
Correct Answer: C Section: (none) Explanation
Explanation/Reference:
QUESTION 5
Without a Risk Register how can project risks, the progress of risk actions taken to date and the current status of residual risks be measured?
A. TheDailyLogwascorrectlyusedtomonitorrisksduringtheStartingupaProjectprocess.Itwillbeusedtocaptureallrisks,actions,decisions,assumptions
B. ItwasnotappropriatetousetheDailyLogtocaptureallrisksandissuesduringtheStartingupaProjectprocess.Separateregistersshouldhavebeensetup for risks, issues and lessons learned. This will now be done.
C. In a simple project, the Project Initiation Documentation (PID) should contain a register for recording risk information and monitoring project risks throughout the delivery stages. The register will now be added to the PID.
Correct Answer: A Section: (none) Explanation
Explanation/Reference:
QUESTION 6
This question provides a number of changes which may or may not be required to the Extract from the Communication Management Strategy provided in the additional information.
Which statement applies to the Introduction section?
A. Nochangetoentry1becausethisshowsthepurposeandcontentofthisdocument.
B. Amendentry1toread'Thisdocumentcontainsthecontrolsandreportingtobeestablishedfortheprojectmanagementteam'.
C. Amendentry1toread'Thisdocumentcontainsthemeansandfrequencyofcommunicationbetweentheprojectmanagementteam,theprintcompanyand other external parties.
Correct Answer: A Section: (none) Explanation
Explanation/Reference:
QUESTION 7
This question provides a number of changes which may or may not be required to the Extract from the Communication Management Strategy provided in the additional information.
Which statement applies to the Communication procedure section?
A. Nochangetoentry2becausethisisasufficientdescriptionoftheprocessrequired.
B. Amendentry2toincludeMNOManufacturingCompanystandardsforbothinternalandexternalcompanycommunications. C. Delete entry 2 because only variations from the MNO Manufacturing Company standards should be recorded here.
Correct Answer: B Section: (none) Explanation
Explanation/Reference:
QUESTION 8
This question provides a number of changes which may or may not be required to the Extract from the Communication Management Strategy provided in the additional information.
Which statement applies to the Tools and techniques section?
A. Deleteentry3becausetheactivitiesrequiredtocreatetheproductsshouldbedocumentedintherelevantplan(s).
B. Moveentry4toReportingbecausethisdescribesareportontheperformanceoftheCommunicationproceduresused. C. Delete entry 5 because the customers are not within the scope of this project.
Correct Answer: B Section: (none) Explanation
Explanation/Reference:
QUESTION 9
This question provides a number of changes which may or may not be required to the Extract from the Communication Management Strategy provided in the additional information.
What statement applies to the Records section?
A. Moveentry6totheConfigurationManagementStrategybecauseitdefinestheidentificationschemefortheproject'sproducts. B. Moveentry7toCommunicationprocedurebecauseitreferstothemethodtobeusedforcommunicationtoexternalparties. C. Move entry 8 to Tools and techniques because it refers to a filing technique.
Correct Answer: A Section: (none) Explanation
Explanation/Reference:
QUESTION 10
This question provides a number of changes which may or may not be required to the Extract from the Communication Management Strategy provided in the additional information.
Which statement applies to the Timing of communication activities section?
A. Deleteentry9becauseactivitiesforcontrollingtheprojectshouldbeplannedaspartofProjectcontrolsintheProjectInitiationDocumentation.
B. Nochangetoentry9becauseitdescribesthetimingofperformancereports.
C. Delete entry 10 because Highlight Reports are a Project Board control, the frequency of which should be recorded in the Project controls section of the Project Initiation Documentation.
Correct Answer: B Section: (none) Explanation
Explanation/Reference:
QUESTION 11
This question provides a number of changes which may or may not be required to the Extract from the Communication Management Strategy provided in the additional information.
Which statement applies to the Stakeholder analysis: Interested parties section?
A. Add 'Internal Creative T eam'.
B. Deleteentry11becausethephotographerisinternaltotheprojectmanagementteam.
C. Delete entry 12 because the printing of the calendars is outside of the scope
Correct Answer: A Section: (none) Explanation
Explanation/Reference:
QUESTION 12
This question provides a number of changes which may or may not be required to the Extract from the Communication Management Strategy provided in the additional information.
Which statement applies to the Information needs for each interested party section?
A. Deleteentry13becausetheactivitytoprovidetheweeklyupdatesshouldbescheduledintherelevantStagePlan.
B. Moveentry13toToolsandtechniquesbecauseitdescribesthemethodtobeusedtocommunicatetotheindividualproducingthestaffnewsletter.
C. Delete entry 14 because this relates to the development of a particular product and should be recorded under Development interfaces within the relevant Work Package.
Correct Answer: C
Section: (none) Explanation
Explanation/Reference:
Starting up and Initiating a Project
Question Set 2
QUESTION 1
During which of the following activities is the Project Product Description created?
A. DesignandappointtheProjectManagementTeam B. Preparetheoutlinebusinesscase
C. Select the project approach and assemble the project brief D. Plan the initiation stage
Correct Answer: B Section: (none) Explanation
Explanation/Reference:
QUESTION 2
Which other management product is created when the Business case is updated during Initiating a Project?
A. Postprojectreviewplan B. Risk Register
C. Benefits Review plan
D. Issue Register
Correct Answer: C Section: (none) Explanation
Explanation/Reference:
QUESTION 3
Who is responsible for the initial creation of the Configuration Item records?
A. ProjectManager B. Team Manager
C. Project Assurance D. Project Support
Correct Answer: D Section: (none) Explanation
Explanation/Reference:
QUESTION 4
Which statement is an appropriate entry for the outline Business Case heading within the Project Brief?
A. 10-yearservicecontractshouldbeagreedwiththeselectedserviceprovider.
B. Externalconsultantswereemployedtoconductafeasibilitystudytoidentifytheoptions,theirlikelycostsandbenefits. C. The project will run for two years and the benefits will be realized over 1a years.
D. The project should be split into four management stages.
Correct Answer: C Section: (none) Explanation
Explanation/Reference:
QUESTION 5
While capturing previous lessons, the Project Manager discovered several interesting facts about outsourcing. Which fact is an appropriate lesson for the Outsourcing project?
A. Outsourcingisagrowthindustryandisbeingimplementedbymanyprivatesectororganizations.
B. Fourothergovernmentdepartmentsarealsoconsideringoutsourcingsomeoftheirbusinessfunctionsnextyear.
C. Contracts with service providers should include the timescale within which readiness for service is expected following the transfer of equipment and staff.
Correct Answer: C Section: (none) Explanation
Explanation/Reference:
QUESTION 6
While deciding on how the work of the project should be approached the following were considered.
Which statement is appropriate for inclusion in the project approach heading in the Project Brief?
A. TheProjectManagerwillinvolvetheselectedserviceproviderinthecreationoftheStagePlanforstage4.
B. Newup-to-datesoftwarewillbeobtainedtoproducethegraphicalsectionsoftheProjectandStagePlans.
C. The detailed designs (future process, systems, operating and organization models) will be based on the existing high-level designs.
Correct Answer: C Section: (none) Explanation
Explanation/Reference:
QUESTION 7
While planning the initiation stage, the Project Manager reviewed some threats that had been recorded in the Daily Log. Which threat should have been assessed for possible risk responses to be included in the Initiation Stage Plan?
A. MFHhasnoexperienceinoutsourcingandthismayaffectunderstandingofwhatisrequired,resultingininadequateplansandstrategies.
B. TheProjectBriefisacomplexdocumentandmaynotbeapprovedbytheExecutive.
C. There is a shortage of service providers so there is a possibility that no suitable service providers respond to the request for proposals. This would prevent the Outsourcing project from proceeding.
Correct Answer: C Section: (none) Explanation
Explanation/Reference:
QUESTION 8
While preparing the Risk Management Strategy, the Project Manager considered the commercial customer/supplier environment and how this may affect the management of risk. Which approach should the Outsourcing project adopt?
A. Plantousetheselectedserviceprovider'sriskmanagementprocedures.
B. Allprojectrisksassociatedwiththespecialistdeliverablesshouldbeownedbytheselectedserviceprovider.
C. Due to the sensitive nature of this project, consideration should be given to creating a separate Risk Register to be held by MFH and the selected supplier.
Correct Answer: C Section: (none) Explanation
Explanation/Reference:
Prince2 Practitioner Questions + Answers Part 5
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