Name Com105 Final Exam Review 6 29 22 Part I True And False 1 The Alphabetic Filing Method Is The Least Common Method 1 (56.71 KiB) Viewed 79 times
Name Com105 Final Exam Review 6 29 22 Part I True And False 1 The Alphabetic Filing Method Is The Least Common Method 2 (44.97 KiB) Viewed 79 times
Name: COM105 Final Exam Review 6/29/22 Part I True and False 1. The alphabetic filing method is the least common method of storing records. (T or F) 2. The main reason for filling is to retrieve information. (Tor F). 3. If determining the surname is difficult, use the last name written as the surname. (T or F). 4. In alphabetic filing system, Gary Woolfe Bakery would be filed after Gary N. Woolfe. (Tor F). 5. In the filing segment Lane Avery Simmons, the key unit is Lane. (T or F). 6. In alphabetic filing system, #1 Auto Repair is filed before Number Solutions, Inc. (T or F). Indexing is the mental process of determining the filing segment by which a record is to be stored and the placing or listing of items in an order that follows a particular system. (T or F). 7. 8. The set of indexing rules for an office should be written down and followed consistently. (Tor F) 9. In alphabetic filing system, Susan Stoller is filed after Suzanne A. Stoller. (Tor F). 10. The key unit in The Stinking Onion Restaurant is "Stinking". (Tor F) 11. When indexing names for an alphabetic filing system, symbols are spelled out in full. (Tor F) 12. Coding is the act of assigning a file designation to records as they are classified. (Tor F) 13. All punctuation is disregarded when indexing personal and business names. (Tor F) 14. In an alphabetic filing system, business names containing personal names are indexed with the last name as the key unit. (T or F). 15. A database contains tables which organize data into fields and records. (Tor F) 16. There are only two field types for electronic databases, text fields and number fields. (Tor F) 17. Keeping unnecessary copies of files should be avoided to make the best use of storage capacity on hard drives or other devices. (Tor F) 18. In a database table, all fields related to one person or organization make up a record. (Tor F). 19. When setting up a folder structure, a deep structure having many folders within folders should always be used. (T or F) 20. Many programs will automatically save a new document to the Documents folder on the hard drive for computers with Microsoft windows unless the user first changes the folder or drive. (T or F) 21. A field in a database has a unique name and a specified number of characters, and it contains a defined type of information. (Tor F). 22. A database will allow the same data to be entered in the primary key field for two more records. (T or F)
Name: COM105 Final Exam Review 23. E-mail messages sent or received on company computers are the property of the company or employer. (T or F). 24. A query is a database object that can retrieve data from only one field at a time in the database table. (T or F). 25. A form submitted via a company's website may interface with and update a database. (Tor F) 26. Creating document is the first step in the electronic record life cycle. (Tor F) 27. When files are deleted from a hard drive, a user may be able to recover the data if the sectors where the data were stored have not been written over with new data. (Tor F) 28. Using meaningful filenames is not an important part of managing electronic files. (Tor F) 29. Classification of electronic records is similar to physical records in that units become fields. (Tor F) 30. The retention schedule is separate from the file plan. (Tor F). Part II Multiple Choice 31. Backing up computer files to protect against loss of files is an example of a. Records security procedures b. Records safety procedures c. Security checks d. An activity no longer needed with an automated system. 32. In an electronic database, fields 6/29/22 a. Contain many facts about a person or item. b. Contain all the collected facts about many items or people. c. Can have duplicate names. d. Contain one fact about a person or item. 33. To protect against unauthorized disclosure of confidential information on portable computing devices a. Encryption is not used b. The devices are regularly connected to the organization's computer network. c. The devices are regularly scanned for viruses and spyware programs d. All of the above
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