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20. Many programs will automatically save a new document to the Documents folder on the hard drive for computers with Microsoft windows unless the user first changes the folder or drive. (T or F) 21. A field in a database has a unique name and a specified number of characters, and it contains a defined type of information. (T or F). 22. A database will allow the same data to be entered in the primary key field for two more records. (Tor F)
Name: COM105 Final Exam Review 23. E-mail messages sent or received on company computers are the property of the company or employer. (T or F). 24. A query is a database object that can retrieve data from only one field at a time in the database table. (Tor F). 25. A form submitted via a company's website may interface with and update a database. (T or F) 26. Creating document is the first step in the electronic record life cycle. (T or F) 27. When files are deleted from a hard drive, a user may be able to recover the data if the sectors where the data were stored have not been written over with new data. (T or F) 28. Using meaningful filenames is not an important part of managing electronic files. (Tor F) 29. Classification of electronic records is similar to physical records in that units become fields. (Tor F) 30. The retention schedule is separate from the file plan. (T or F). Part II Multiple Choice 31. Backing up computer files to protect against loss of files is an example of a. Records security procedures b. Records safety procedures c. Security checks d. An activity no longer needed with an automated system. 6/29/22 32. In an electronic database, fields a. Contain many facts about a person or item. b. Contain all the collected facts about many items or people. C. Can have duplicate names. d. Contain one fact about a person or item. 33. To protect against unauthorized disclosure of confidential information on portable computing devices a. Encryption is not used b. The devices are regularly connected to the organization's computer network. c. The devices are regularly scanned for viruses and spyware programs d. All of the above