Project Management Professional PMI Questions + Answers Part 2
Posted: Thu Mar 03, 2022 10:12 am
QUESTION 150
The procurement department submits a request for proposal (RFP) to potential vendors to execute a project. After the bidder conferences, the project manager receives an email from vendor A requesting clarification of the RFP.
What should the project manager do next?
A. Amend the RFP with the clarification and resend it to all the vendors. B. Email all the vendors with the clarification.
C. Email vendor A with the clarification.
D. Obtain management’s approval before sending the information.
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 151
During a project meeting, a stakeholder disagrees with a key deliverable and project milestone listed in the approved project charter. What should the project manager have done to prevent this?
A. Engaged the stakeholder earlier
B. Classified stakeholders using a power/interest grid C. Met more frequently with the stakeholder
D. Conducted a thorough stakeholder analysis
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 152
The charter for a project to build a new financial reward system for the sales division is approved. What should the project manager do now?
A. Develop the scope baseline. B. Collect scope requirements.
C. Develop the project scope statement. D. Prepare the scope management plan.
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 153
The project manager for a new project wants to discuss project execution methodology with all stakeholders. During what meeting should the project manager first discuss this?
A. Steering committee meeting
B. Team meeting
C. Requirements gathering meeting D. Kick-off meeting
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 154
An experienced project manager is preparing a kick-off meeting for a new service assessment. A high-level description of the service has been provided. What should the project manager do next?
A. Develop the project charter.
B. Develop the responsible, accountable, consult, and inform (RACI) matrix. C. Define the project scope statement.
D. Create the work breakdown structure (WBS).
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 155
Company A wants to subcontract the installation of a factory’s building management system to company B. After some adjustments and a review of key stakeholder feedback, company B’s project manager needs to develop the project charter for approval.
What should company B’s project manager consider as an input when developing the project charter?
A. Subcontractor submittal approval
B. Letter of intent
C. Submission of project management plan D. Letter of enquiry
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 156
At the first team meeting, the project manager uses the risks noted in the project charter as a starting point for developing the risk register. After identifying the risks, what should the project team do next?
A. Calculate the management reserve.
B. Develop contingent response strategies. C. Populate a probability and impact matrix. D. Perform quantitative risk analysis.
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 157
A company plans to set up a new product that is unlike any previous product they have developed. The project manager must manage customer expectations.
What should the project manager do to identify the project’s deliverables?
A. Use their knowledge and expertise.
B. Capture deliverables in the project charter and receive approval.
C. Discuss options with the project sponsor.
D. Meet with the project team to decide on the deliverables based on the budget.
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 158
Stakeholders are unaligned on the project charter that was distributed for approval. What tool or technique should the project manager use to help bring stakeholders into alignment?
A. Expert judgement
B. Meeting management C. Conflict management D. Business case
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 159
Company A hires a project manager for Company B’s new project. What document does the project manager need from company B to develop the project charter?
A. Scope statement
B. Statement of work (SOW)
C. Work breakdown structure (WBS) D. Project management plan
Correct Answer: B
Section: Initiation Explanation
Explanation/Reference:
QUESTION 160
A project is initiated to deliver a new version of an existing product. The customer is known for being dissatisfied with the products they receive. During the planning meeting, the customer demands that attention be paid to a critical component, as the current version is unusable.
What should the project manager do?
A. Document the customer's issues and fix them in the new version.
B. Ensure that a detailed collection of requirements and delivery acceptance criteria are obtained. C. Refer to the stakeholder engagement plan to understand how to interact with this customer.
D. Validate the requirements traceability matrix.
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 161
A project manager develops a business case during project initiation. What areas should the project manager consider when developing the business case?
A. Expected resource performance and cost-benefit analysis
B. Expected resource performance and the project's contribution to the strategic portfolio objectives C. Business benefits provided by project deliverables and portfolio analysis
D. Business benefits provided by project deliverables and the organizational strategy
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 162
During project initiation, the project manager learns that the charter was not approved by the proper authorities. The project manager approaches their line manager
about this issue, but the line manager instructs the project manager to immediately begin work on the project plan. What should the project manager do?
A. Follow the line manager's instructions.
B. Explain the implications of working without approval. C. Seek advice from other project managers.
D. Escalate the matter to the project sponsor.
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 163
While preparing a project charter for a new project, a project manager reviews lessons learned from previous projects. The lessons learned documents show frequent issues with low engagement levels and stakeholder misalignment on project objectives.
What should the project manager do to avoid repetition of this issue in the new project?
A. Allow any stakeholder to join the change control board (CCB) at any time in the project.
B. Include all stakeholders in the responsibility assignment matrix (RAM) for acceptance of the deliverables.
C. Gather all the requirements provided by every individual stakeholder and include in the work breakdown structure (WBS). D. Build a common understanding among stakeholders about key deliverables described in the approved project charter.
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 164
To estimate the cost of project activities for a new project, a project manager uses the schedule from a similar project. What tool or technique is the project manager using?
A. Expert judgment
B. Parametric estimating C. Bottom-up estimating
D. Analogous estimating
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 165
A new project requires resources with specific skills and competencies from various company departments. Since most company staff are already assigned to other projects, the project manager must identify and agree on available internal human resources, and hire external experts.
What should the project manager use first to obtain resources?
A. Negotiation skills
B. Acquisition skills
C. Individual and team assessment tools D. Requirements analysis tools
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 166
A project manager is leading a project team workshop to develop the scope management plan. The team appears overwhelmed with the project's size and complexity.
What should the project manager do?
A. Revisit the work breakdown structure (WBS) with the team.
B. Have the team review all existing project documentation.
C. Break the workshop into groups, with each group responsible for developing a subpart of the scope management plan. D. Ask a subject matter expert (SME) to explain to the group what was done on a previous, similar project.
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 167
What can a project manager do to communicate the formal project announcement and relevant information to stakeholders, and then gain their commitment?
A. Create the project charter.
B. Conduct a kick-off meeting.
C. Develop the communications management plan.
D. Prepare and distribute the responsible, accountable, consult, and inform (RACI) matrix.
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 168
A project manager decides to conduct a virtual kick-off meeting rather than a face-to-face kick-off meeting. As a result, the project manager fails to gain stakeholder commitment.
What documents should the project manager consult to eliminate similar challenges in the future?
A. Quality management and stakeholder engagement plans
B. Communications management and stakeholder engagement plans C. Scope management and communications management plans
D. Project charter and communications management plan
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 169
A project manager for a company operating in a competitive market is creating a project scope statement. External limitations are noted. What is most important to the project sponsor at this stage of the project?
A. Constraints
B. Deliverables C. Assumptions D. Schedule
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 170
After defining project goals and objectives for a technology change initiative, a company holds a meeting with key stakeholders to align expectations. What result indicates that this initiative is moving forward correctly?
A. Business case
B. Kick-off meeting
C. Statement of work (SOW) D. Key deliverables
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 171
A project team is developing a new enterprise resource planning (ERP) system under a tight deadline. During quality assurance testing, a number of issues are detected. However, the developers mistrust quality assurance and are uncooperative.
What should the project manager do to address the conflict?
A. Persuade the developers to cooperate with the application of the quality assurance plan, and communicate this to stakeholders
B. What until the deliverables are ready before directing the development team to adhere to the quality assurance plan
C. Explain the quality assurance plan to all team members, make the required changes, and gain consensus on the plan going forward D. Hire a conflict resolution specialist to address the concerns, then implement the recommended changes
Correct Answer: C
Section: Initiation Explanation
Explanation/Reference:
QUESTION 172
During the initiation phase of a global project, the project manager realizes that the exchange rate included in the business case is different than the current exchange rate. What should the project manager do?
A. Ask the project sponsor to consider terminating the project
B. Conduct a cost-benefit analysis with the project sponsor to evaluate the project’s viability
C. Include the exchange rate in the assumption log and the exchange rate risk in the project charter D. Issue a change requests to update the exchange rate in the project charter
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 173
A new project is being executed with a team working locations. What should the project manager first consider when leading a geographically dispersed team?
A. Project team size B. Time zones
C. Project goals
D. Cultural differences
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 174
A project manager is gathering formal project requirements. After conducting stakeholder interviews, the project manager realizes that some objectives are inconsistent with those in the project charter. Based on information learned during the initiation phase, this project must be highly focused to stay within budget
limits.
To manage requirements and meet stakeholder expectations, what should the project manager do?
A. Realign the stakeholder’s expectations with the objectives in the project charter.
B. Expand the project charter to include the newly identified objectives.
C. Remove objectives in the project charter that are not aligned with the stakeholders’ objectives. D. Disregard stakeholders’ objectives that may be outside the scope detailed in the project charter.
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 175
A project manager is managing a two-year agile project with monthly iterations. The project manager identifies the following risk during project initiation: “Rapid development of new technologies used by the industries and stakeholders may reduce the delivered value.”
Which approach can the project manager use to mitigate the stated risk?
A. Benchmark past projects utilizing the same technologies to establish a baseline.
B. Review and update the project management plan and risk management plan at each iteration.
C. Include a contingency clause in the contract that secures additional funding in case changes arise. D. Lengthen each iteration to allow more time and resources to mitigate this risk.
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 176
A project manager discovers that material costs have increased significantly since project initiation. To what should the project manager refer to determine if the project is still feasible?
A. Basis of the estimate B. Cost baseline
C. Cost management plan D. Business case
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 177
During a project’s initiation, project manager A realizes that the project id dependent on and linked to other projects. Project manager A attempts to change the plans of these other projects. The other project managers feel that project manager A has overstepped boundaries.
Which document does project manager A need to revisit?
A. Scope management plan
B. Statement of work (SOW)
C. Organizational process assets D. Project charter
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 178
A company contracts a software vendor to implement and customize a new software application and assigns a project manager to initiate and lead the project. Which of the following inputs to the project charter describes the key deliverables?
A. Business case
B. Agreements
C. Project scope statement D. Statement of work (SOW)
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 179
The first project for a new global company is initiated. The project manager obtains information on the company’s organizational structure. What should the project manager do to engage with all interested parties throughout the project’s life cycle?
A. Ensure that the stakeholder register is complete and in place. B. Define the engagement level of all stakeholders.
C. Develop the stakeholder engagement plan.
D. Identify the stakeholders.
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 180
During a project’s initiation phase, 200 stakeholders are identified. What should the project manager do to properly handle them?
A. Schedule a kick-off meeting.
B. Select and focus only on key stakeholders.
C. Create a stakeholder register.
D. Refer to organizational communication requirements.
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 181
A project manager wants to communicate project objectives to the team, gain their commitment, and explain the roles and responsibilities of each stakeholder. What should the project manager do to accomplish this?
A. Set ground rules for circulation to the team so that expectations are understood.
B. Ask the team to review the project management plan to gain an understanding of the project. C. Conduct team-building activities.
D. Hold a team kick-off meeting.
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 182
An organization is kick-starting a project in an emerging market where regulations will rapidly and continuously change during its life cycle. The project sponsor asks the project manager for a budget forecast.
What tool or technique should the project manager use to provide this?
A. Alternatives analysis B. Monte Carlo analysis C. Fishbone diagram
D. Three-point estimation
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 183
A project manager plans a kick-off meeting and prepares a comprehensive presentation. During the kick-off meeting, those in attendance commit to supporting the project. However, once the project begins, the project manager notices some stakeholders are not engaged at all.
What should the project manage have done to avoid this issue?
A. Performed a stakeholder analysis
B. Ensured that stakeholders were fully aware of the scope
C. Ensured all stakeholders received kick off meeting minutes which documented all stakeholder agreement
D. Requested the sponsor to ensure commitment from the stakeholders’ functional managers
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 184
A team of experts provides a project manager with different effort estimates for implementing a project’s scope. What tool or technique should the project manager use to develop a project schedule?
A. Expert judgement
B. Analogous estimating C. Three-point estimating D. Focus groups
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 185
A project manager is helping to draft a project charter because of their relevant experience working on similar projects. What organizational process asset should the project manager reference?
A. Project team feedback from the lessons learned repository
B. Facilitation skills from in-house subject matter experts (SMEs)
C. Relevant legal and regulatory frameworks
D. Project plan from an external organization working in a similar field
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 186
A project manager receives a request for proposal (RFP) and must respond to the estimation section. The project manager is concerned that insufficient information is available to do the estimate.
What method of estimation should the project manager use?
A. Definitive
B. Parametric
C. Rough order of magnitude (ROM) D. Capital cost
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 187
The project team needs to get additional data available in the market to clarify the specifications of the product in scope. What type of bid document should be used in this situation?
A. Request for proposal (RFP) B. Request for quote (RFQ)
C. Request for information (RFI) D. Request for solution (RFS)
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 188
During the development of the scope management plan, a stakeholder requests the addition of pilot technology into the project scope to assist with product marketing. What should the project manager do?
A. Use the project reserve for the pilot technology.
B. Increase the project budget with the cost of the pilot technology. C. Include the stakeholder in the scope planning meetings.
D. Review the scope baseline with the stakeholder.
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 189
An organization is awarded a large construction project. The project manager learns that it successfully completed a similar project and wants to use the lessons learned from that.
What data analysis technique should the project manager use?
A. Regression B. Trend
C. Document D. Variance
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 190
The sponsor has provided the project team with a high-level vision for a new product that is scheduled to be released at an industry trade show in three months. Which scheduling technique should the project manager use?
A. Schedule the work iterations to give an overview of the project timeline and refine detailed requirements over time. B. Schedule temporary tasks to show leads and lags in the timeline and replace them over time.
C. Baseline the project schedule and restrict scope changes to the product.
D. Use the Monte Carlo simulation to provide a date range showing the impact of vague requirements on the schedule.
Correct Answer: A
Section: Initiation Explanation
Explanation/Reference:
QUESTION 191
Project Y uses an agile approach. There is no Scrum Master on the project team, and the project manager has a strong technical background. What will the project manager’s primary role be in the project?
A. Facilitator
B. Product owner
C. Risk owner
D. Cross-functional team member
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 192
One day before getting the project charter approved by all key stakeholders, the project manager found new requirements that are not in the project charter. What should the project manager do?
A. Add all new requirements to the project scope and present the revised charter to the stakeholders. B. Stick to the original set of requirements listed in the project charter.
C. Prioritize the new requirements for the second phase of the project.
D. Initiate a meeting with key stakeholders to discuss the new requirements and their priorities.
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 193
A project manager is asked to create a business case for a company’s new business in the IT security sector. There is little expertise available within the company as these types of projects have not been done before.
What should the project manager do first?
A. Consult with subject matter experts (SMEs).
B. Conduct a market analysis and finalize project requirements.
C. Identify key stakeholders and meet with them to discuss the new business endeavor.
D. Suggest that management does not pursue this business endeavor since there is a lack of experience.
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 194
A new sponsor is assigned to a project. The project manager has discovered there is incorrect information in the project charter. What should the project manager do?
A. Call a project team meeting to rectify the problem.
B. Review the business case documents for the project.
C. Request sponsor approval of the corrected project charter.
D. Submit a change request form to change the original project charter.
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 195
A key stakeholder believes that the project manager fails to have the authority level necessary for managing a project. Where is the project manager’s role defined?
A. Project charter
B. Statement of work (SOW)
C. Kick-off meeting D. Business case
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 196
An analysis during the design stage suggests that a project may not be financially feasible. What should the project manager review?
A. Operational costs during the first five years of the project
B. Nonoperational investment costs based on budget lines
C. Benefits from social and business objectives in the business case
D. Benefits based on the expected return of similar previous investments
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 197
A project committee reviews bidder proposals. Each committee member provides insights into their respective business functional areas. What tool or technique is the committee utilizing?
A. Source selection criteria B. Procurement negotiations C. Expert judgement
D. Data analysis
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 198
During the development of the business case, a project manager encounters some challenges. What should the project manager do?
A. Consult with a subject matter expert (SME).
B. Review a similar project’s lessons learned repository.
C. Consult with the internal project management office (PMO). D. Meet with the project team to discuss the issues.
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 199
A project has been stopped during the execution phase because the construction methods are not in compliance with environmental regulations. The project manager was not aware of the environmental requirements of the project and now needs advice on how to deal with environmental compliance in future projects.
What should the project manager do to avoid a similar situation in future projects?
A. Plan to complete regulatory work within budget and on schedule
B. Update the schedule every two weeks during the execution phase
C. Use expert judgment when dealing with environmental requirements D. Collect project requirements during the initiation phase in every project
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 200
While reviewing a project management plan for approval, one of the key stakeholders states that the project needs to be completed three weeks prior to the planned date.
How should the project manager address this issue?
A. Apply some resource leveling on all key tasks
B. Apply more budget to the project
C. Apply a compression technique on the critical path D. Apply resource smoothing on all key tasks
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 201
The project charter for a new urgent project was recently signed, and the sponsor is requesting that the project manager immediately start to develop the project schedule. What should the project manager do in this situation?
A. Develop the schedule based on the lessons learned from similar projects B. Review the scope baseline and create a work breakdown structure (WBS) C. Plan a meeting with stakeholders to discuss the project’s risks and impacts D. Identify the project’s critical activities before developing a schedule
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 202
A project manager is working on a project that will result in a product that will be used in multiple countries. After the team starts the implementation phase, they detect that the product they are building will need a technology that is not available in one of the countries. When the project manager checks the risk register, they notice that this risk was already identified, but no action was taken.
What should the project manager have done to avoid this problem?
A. Conducted technology review sessions for all countries and updated the risk response
B. Checked the risk management plan during the project and ensured the response was implemented
C. Assigned a risk owner and applied the risk response in a timely manner
D. Recommended that the client transfer the risk response to a third-party company at that site
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 203
A project manager needs stakeholder approval of the project plans in order to establish an execution baseline. What should the project manager do?
A. Obtain stakeholder input and present the plans for approval at a single meeting.
B. Publish the plans on the project website and send an email requesting that all stakeholders review them. C. Set up meetings with each stakeholder to review the relevant sections of the plans and obtain approvals. D. Attach all of the plans to an email and request feedback from stakeholders within a certain timeframe.
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 204
A project manager is working on request for proposal (RFP) to be sent out. Which information or artifact should be used in the supplier/vendor selection criteria?
A. Stakeholder engagement plan as it has information on the stakeholders who are involved B. Requirements management plan as it includes how requirements will be gathered
C. Quality management plan as it contains the applicable industry standards and codes
D. Scope management plan as it describes how the contractor’s scope will be managed
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 205
A project manager with a geographically distributed team has created a project management plan based on an approved project charter that was created by the project sponsor. What should the project manager do next?
A. Conduct a meeting with the full team to communicate the content of the project management plan.
B. Send the relevant parts of the project management plan to the applicable team members affected by those parts. C. Seek approval of the project management plan before communicating it to the team.
D. Send the project management plan to all team members and ask for their approval.
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 206
A contract project manager has been employed to work on a large, strategically important project. During project initiation, the project manager discovers that the project has a large number of conflicts among the stakeholders.
What can the project manager do to better understand the conflicts?
A. Update the requirements traceability matrix B. Update the stakeholder register
C. Perform a stakeholder analysis
D. Create a power interest grid
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 207
A project manager just arrived in a new company department and was appointed to a new project. Management gives the project manager a short briefing and asks the project manager to write the project charter by the end of the week.
What should the project manager do first?
A. Identify the main stakeholders and schedule meetings with them to gather their expectations.
B. Ask for help from peers who have more experience in this department of the company.
C. Prepare the project management plan and attach it to the description of the project’s objectives.
D. Schedule the kick-off meeting before the end of the week and use the minutes as the project charter.
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 208
A project manager just received a proposal for a new project. The project covers many areas, has multiple stakeholders involved, and the key deliverables are defined by the client.
What should the project manager do to get the high-level requirements for the project?
A. Request documentation from the client
B. Refer to the project’s business documents
C. Organize a weekly meeting to define the project scope D. Brainstorm with team members and the client
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 209
During the last few days of an open request for proposal (RFP), there are still many unanswered questions from vendors. The timely award of the contract is on the project’s critical path. The project manager is concerned that the award of contract will be delayed.
What immediate action should the project manager take?
A. Request resources to accelerate the work B. Inform stakeholders of the delay
C. Escalate the risk to the project sponsor D. Seek advice from the procurement expert
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 210
A project manager is tasked with proposing an implementation strategy for a project that will be delivered over a period of five years. What should the project manager do first?
A. Review the project budget to ensure adequate funding B. Review the lessons learned database
C. Develop the risk management plan
D. Conduct a requirements gathering workshop
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 211
A project team member is questioning the validity of the project benefits. What should the project manager do?
A. Inform the team member that all the benefits will not be realized until the end of the project
B. Meet with the project sponsor to discuss the concern and possible solutions
C. Address the question in the next team meeting so all team members benefit from the discussion D. Review the business case along with the economic feasibility study
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 212
During the project initiation phase, the project manager is identifying key deliverables based on the project’s business requirements. The project manager believes that the timeline is unrealistic due to the high number of key deliverables.
What tool or technique should the project manager use to prioritize the key deliverables?
A. Expert judgment
B. Assumption and constraint analysis C. Decision tree analysis
D. Rolling wave planning
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 213
A client asks a global IT company to develop a supply-chain monitoring system. A project manager then begins to assist in the creation of the project charter for the project sponsor.
What should the project manager do next?
A. Identify and define the most appropriate implementation approach for the project deliverables.
B. Meet with key stakeholders and the sponsor to discuss project assumptions, success criteria, and critical inputs. C. Search the lessons learned repository for historical information on project charter development.
D. Meet with the sponsor to outline a detailed timeline with project milestones for resource allocation purposes.
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 214
A company is about to fund a new project to develop a product for which the technical experts and business analysts have no previous experience. The project
manager creates a list of facts and assumptions to develop possible solutions.
What should the project manager do before submitting the project charter for approval?
A. Apply expert judgment from field experts.
B. Accept the assumptions as facts and submit the project charter for approval. C. Review the lessons learned from all projects in the company.
D. Evaluate and challenge the project selection.
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 215
A project to replace a core business system is required by a company’s CEO. The CEO appoints a project sponsor, and urges an immediate start to the project. The project sponsor asks the project manager – who has no previous experience with such a complex project – to write the project charter.
What should the project manager recommend to the project sponsor?
A. Appointing an advisor with experience in the area to provide the required support
B. Breaking the project into multiple phases to reduce its complexity
C. Conducting a benefits analysis with relevant stakeholders to support the project charter D. Launching a study to determine the project’s feasibility
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 216
A project manager has identified project stakeholders, and assessed their power and influence. These stakeholders are all busy with other high-priority projects. The project manager wants to ensure that identified high-power and high-influence stakeholders have the information required to support effective decision making.
What should be maintained to keep these stakeholders current on progress and issues?
A. Communications management plan and project charter
B. Issue log, change requests, and project management plan updates
C. Project management plan updates, project document updates, and risk register D. Risk register and issue log
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 217
While preparing for a product launch, the project manager conducts a review and identifies a potential blocker to the launch. What should the project manager do?
A. Perform a risk analysis. B. Conduct a risk workshop. C. Identify project risks.
D. Update the risk register.
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 218
Which tool or technique is required in order to determine the project budget?
A. Cost of quality
B. Historical relationships
C. Project management software D. Forecasting
Correct Answer: B Section: Planning Explanation
Explanation/Reference:
QUESTION 219
Requirements documentation will typically contain at least:
A. Stakeholder requirements, staffing requirements, and transition requirements. B. Business requirements, the stakeholder register, and functional requirements. C. Stakeholder impact, budget requirements, and communications requirements. D. Business objectives, stakeholder impact, and functional requirements.
Correct Answer: B Section: Planning Explanation
Explanation/Reference:
QUESTION 220
Which process involves the creation of a document that provides the project manager with the authority to apply resources to a project?
A. Define Activities
B. Direct and Manage Project Work C. Develop Project Management Plan D. Develop Project Charter
Correct Answer: D Section: Planning Explanation
Explanation/Reference:
QUESTION 221
The process of identifying and documenting the specific actions to be performed to produce the project deliverables is known as:
A. Define Activities.
B. Sequence Activities. C. Define Scope.
D. Control Schedule.
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 222
When an activity cannot be estimated with a reasonable degree of confidence, the work within the activity is decomposed into more detail using which type of estimating?
A. Bottom-up B. Parametric C. Analogous D. Three-point
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 223
What is an objective of the Develop Project Team process?
A. Feelings of trust and improved cohesiveness B. Ground rules for interaction
C. Enhanced resource availability
D. Functional managers becoming more involved
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 224
Which of the following is contained within the communications management plan?
A. An organizational chart
B. Glossary of common terminology C. Organizational process assets D. Enterprise environmental factors
Correct Answer: B Section: Planning Explanation
Explanation/Reference:
QUESTION 225
Which of the following is a tool and technique for Estimate Activity Durations?
A. Parametric estimating B. Monte Carlo analysis C. Alternatives analysis D. Bottom-up estimating
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 226
Projects can be divided into phases to provide better management control. Collectively, what are these phases known as?
A. Complete project phase B. Project life
C. The project life cycle
D. Project cycle
Correct Answer: C
Section: Planning Explanation
Explanation/Reference:
QUESTION 227
Which of the following tools or techniques is used for Estimate Activity Durations?
A. Critical path method
B. Rolling wave planning
C. Precedence diagramming method D. Parametric estimating
Correct Answer: D Section: Planning Explanation
Explanation/Reference:
QUESTION 228
Taking out insurance in relation to risk management is called what?
A. Transference B. Avoidance C. Exploring
D. Mitigation
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 229
In an organization with a projectized organizational structure, who controls the project budget? A. Functional manager
B. Project manager
C. Program manager
D. Project management office
Correct Answer: B Section: Planning Explanation
Explanation/Reference:
QUESTION 230
Which type of analysis systemically gathers and analyzes qualitative and quantitative information to determine which interests should be taken into account throughout the project?
A. Product
B. Cost-benefit C. Stakeholder D. Research
Correct Answer: C Section: Planning Explanation
Explanation/Reference:
QUESTION 231
Which Project Management Process Group includes Collect Requirements, Define Activities, Sequence Activities, Perform Qualitative Risk Analysis, and Perform Quantitative Risk Analysis?
A. Initiating
B. Monitoring and Controlling C. Planning
D. Closing
Correct Answer: C Section: Planning Explanation
Explanation/Reference:
QUESTION 232
A work package has been scheduled to cost $1,000 to complete and was to be finished today. As of today, the actual expenditure is $1,200 and approximately half of the work has been completed. What is the cost variance?
A. -700 B. -200 C. 200 D. 500
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 233
When can pre-assignment of project team members occur?
A. When the project uses capital expenditures
B. When the required staff can be acquired from outside sources
C. When the project would be ignored due to travel expenses
D. When the project is the result of specific people being promised as part of a competitive proposal
Correct Answer: D Section: Planning Explanation
Explanation/Reference:
QUESTION 234
An output of the Create WBS process is:
A. Scope baseline.
B. Project scope statement.
C. Organizational process assets. D. Requirements traceability matrix.
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 235
Which type of chart is a graphic representation of a process showing the relationships among process steps?
A. Control B. Bar
C. Flow D. Pareto
Correct Answer: C Section: Planning Explanation
Explanation/Reference:
QUESTION 236
Changes to formally controlled documentation, plans, etc. to reflect modified or additional ideas or content are known as:
A. updates.
B. defect repairs.
C. preventive actions. D. corrective actions.
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 237
Which provides the basic framework for managing a project?
A. Project life cycle
B. Work breakdown structure (WBS) C. Enterprise environmental factors D. Project initiation
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 238
Quality metrics are an output of which process?
A. Plan Quality
B. Perform Quality Control
C. Perform Quality Assurance
D. Perform Qualitative Risk Analysis
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 239
Which piece of information is part of the WBS Dictionary?
A. Responsible organization
B. Change requests
C. Validated deliverables
D. Organizational process assets
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 240
Tools and techniques used for Plan Communications include the communication:
A. requirements analysis, communication technology, communication models, and communication methods.
B. methods, stakeholder register, communication technology, and communication models.
C. requirements, communication technology, communication requirements analysis, and communication methods.
D. management plan, communication technology, communication models, and communication requirements analysis.
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 241
Which of the following are outputs of Develop Project Team?
A. Human resources plan changes and project staff assignment updates
B. Project management plan updates and enterprise environmental factor updates C. Resource calendars and project management plan updates
D. Team performance assessments and enterprise environmental factor updates
Correct Answer: D Section: Planning Explanation
Explanation/Reference:
The procurement department submits a request for proposal (RFP) to potential vendors to execute a project. After the bidder conferences, the project manager receives an email from vendor A requesting clarification of the RFP.
What should the project manager do next?
A. Amend the RFP with the clarification and resend it to all the vendors. B. Email all the vendors with the clarification.
C. Email vendor A with the clarification.
D. Obtain management’s approval before sending the information.
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 151
During a project meeting, a stakeholder disagrees with a key deliverable and project milestone listed in the approved project charter. What should the project manager have done to prevent this?
A. Engaged the stakeholder earlier
B. Classified stakeholders using a power/interest grid C. Met more frequently with the stakeholder
D. Conducted a thorough stakeholder analysis
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 152
The charter for a project to build a new financial reward system for the sales division is approved. What should the project manager do now?
A. Develop the scope baseline. B. Collect scope requirements.
C. Develop the project scope statement. D. Prepare the scope management plan.
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 153
The project manager for a new project wants to discuss project execution methodology with all stakeholders. During what meeting should the project manager first discuss this?
A. Steering committee meeting
B. Team meeting
C. Requirements gathering meeting D. Kick-off meeting
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 154
An experienced project manager is preparing a kick-off meeting for a new service assessment. A high-level description of the service has been provided. What should the project manager do next?
A. Develop the project charter.
B. Develop the responsible, accountable, consult, and inform (RACI) matrix. C. Define the project scope statement.
D. Create the work breakdown structure (WBS).
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 155
Company A wants to subcontract the installation of a factory’s building management system to company B. After some adjustments and a review of key stakeholder feedback, company B’s project manager needs to develop the project charter for approval.
What should company B’s project manager consider as an input when developing the project charter?
A. Subcontractor submittal approval
B. Letter of intent
C. Submission of project management plan D. Letter of enquiry
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 156
At the first team meeting, the project manager uses the risks noted in the project charter as a starting point for developing the risk register. After identifying the risks, what should the project team do next?
A. Calculate the management reserve.
B. Develop contingent response strategies. C. Populate a probability and impact matrix. D. Perform quantitative risk analysis.
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 157
A company plans to set up a new product that is unlike any previous product they have developed. The project manager must manage customer expectations.
What should the project manager do to identify the project’s deliverables?
A. Use their knowledge and expertise.
B. Capture deliverables in the project charter and receive approval.
C. Discuss options with the project sponsor.
D. Meet with the project team to decide on the deliverables based on the budget.
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 158
Stakeholders are unaligned on the project charter that was distributed for approval. What tool or technique should the project manager use to help bring stakeholders into alignment?
A. Expert judgement
B. Meeting management C. Conflict management D. Business case
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 159
Company A hires a project manager for Company B’s new project. What document does the project manager need from company B to develop the project charter?
A. Scope statement
B. Statement of work (SOW)
C. Work breakdown structure (WBS) D. Project management plan
Correct Answer: B
Section: Initiation Explanation
Explanation/Reference:
QUESTION 160
A project is initiated to deliver a new version of an existing product. The customer is known for being dissatisfied with the products they receive. During the planning meeting, the customer demands that attention be paid to a critical component, as the current version is unusable.
What should the project manager do?
A. Document the customer's issues and fix them in the new version.
B. Ensure that a detailed collection of requirements and delivery acceptance criteria are obtained. C. Refer to the stakeholder engagement plan to understand how to interact with this customer.
D. Validate the requirements traceability matrix.
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 161
A project manager develops a business case during project initiation. What areas should the project manager consider when developing the business case?
A. Expected resource performance and cost-benefit analysis
B. Expected resource performance and the project's contribution to the strategic portfolio objectives C. Business benefits provided by project deliverables and portfolio analysis
D. Business benefits provided by project deliverables and the organizational strategy
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 162
During project initiation, the project manager learns that the charter was not approved by the proper authorities. The project manager approaches their line manager
about this issue, but the line manager instructs the project manager to immediately begin work on the project plan. What should the project manager do?
A. Follow the line manager's instructions.
B. Explain the implications of working without approval. C. Seek advice from other project managers.
D. Escalate the matter to the project sponsor.
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 163
While preparing a project charter for a new project, a project manager reviews lessons learned from previous projects. The lessons learned documents show frequent issues with low engagement levels and stakeholder misalignment on project objectives.
What should the project manager do to avoid repetition of this issue in the new project?
A. Allow any stakeholder to join the change control board (CCB) at any time in the project.
B. Include all stakeholders in the responsibility assignment matrix (RAM) for acceptance of the deliverables.
C. Gather all the requirements provided by every individual stakeholder and include in the work breakdown structure (WBS). D. Build a common understanding among stakeholders about key deliverables described in the approved project charter.
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 164
To estimate the cost of project activities for a new project, a project manager uses the schedule from a similar project. What tool or technique is the project manager using?
A. Expert judgment
B. Parametric estimating C. Bottom-up estimating
D. Analogous estimating
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 165
A new project requires resources with specific skills and competencies from various company departments. Since most company staff are already assigned to other projects, the project manager must identify and agree on available internal human resources, and hire external experts.
What should the project manager use first to obtain resources?
A. Negotiation skills
B. Acquisition skills
C. Individual and team assessment tools D. Requirements analysis tools
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 166
A project manager is leading a project team workshop to develop the scope management plan. The team appears overwhelmed with the project's size and complexity.
What should the project manager do?
A. Revisit the work breakdown structure (WBS) with the team.
B. Have the team review all existing project documentation.
C. Break the workshop into groups, with each group responsible for developing a subpart of the scope management plan. D. Ask a subject matter expert (SME) to explain to the group what was done on a previous, similar project.
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 167
What can a project manager do to communicate the formal project announcement and relevant information to stakeholders, and then gain their commitment?
A. Create the project charter.
B. Conduct a kick-off meeting.
C. Develop the communications management plan.
D. Prepare and distribute the responsible, accountable, consult, and inform (RACI) matrix.
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 168
A project manager decides to conduct a virtual kick-off meeting rather than a face-to-face kick-off meeting. As a result, the project manager fails to gain stakeholder commitment.
What documents should the project manager consult to eliminate similar challenges in the future?
A. Quality management and stakeholder engagement plans
B. Communications management and stakeholder engagement plans C. Scope management and communications management plans
D. Project charter and communications management plan
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 169
A project manager for a company operating in a competitive market is creating a project scope statement. External limitations are noted. What is most important to the project sponsor at this stage of the project?
A. Constraints
B. Deliverables C. Assumptions D. Schedule
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 170
After defining project goals and objectives for a technology change initiative, a company holds a meeting with key stakeholders to align expectations. What result indicates that this initiative is moving forward correctly?
A. Business case
B. Kick-off meeting
C. Statement of work (SOW) D. Key deliverables
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 171
A project team is developing a new enterprise resource planning (ERP) system under a tight deadline. During quality assurance testing, a number of issues are detected. However, the developers mistrust quality assurance and are uncooperative.
What should the project manager do to address the conflict?
A. Persuade the developers to cooperate with the application of the quality assurance plan, and communicate this to stakeholders
B. What until the deliverables are ready before directing the development team to adhere to the quality assurance plan
C. Explain the quality assurance plan to all team members, make the required changes, and gain consensus on the plan going forward D. Hire a conflict resolution specialist to address the concerns, then implement the recommended changes
Correct Answer: C
Section: Initiation Explanation
Explanation/Reference:
QUESTION 172
During the initiation phase of a global project, the project manager realizes that the exchange rate included in the business case is different than the current exchange rate. What should the project manager do?
A. Ask the project sponsor to consider terminating the project
B. Conduct a cost-benefit analysis with the project sponsor to evaluate the project’s viability
C. Include the exchange rate in the assumption log and the exchange rate risk in the project charter D. Issue a change requests to update the exchange rate in the project charter
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 173
A new project is being executed with a team working locations. What should the project manager first consider when leading a geographically dispersed team?
A. Project team size B. Time zones
C. Project goals
D. Cultural differences
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 174
A project manager is gathering formal project requirements. After conducting stakeholder interviews, the project manager realizes that some objectives are inconsistent with those in the project charter. Based on information learned during the initiation phase, this project must be highly focused to stay within budget
limits.
To manage requirements and meet stakeholder expectations, what should the project manager do?
A. Realign the stakeholder’s expectations with the objectives in the project charter.
B. Expand the project charter to include the newly identified objectives.
C. Remove objectives in the project charter that are not aligned with the stakeholders’ objectives. D. Disregard stakeholders’ objectives that may be outside the scope detailed in the project charter.
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 175
A project manager is managing a two-year agile project with monthly iterations. The project manager identifies the following risk during project initiation: “Rapid development of new technologies used by the industries and stakeholders may reduce the delivered value.”
Which approach can the project manager use to mitigate the stated risk?
A. Benchmark past projects utilizing the same technologies to establish a baseline.
B. Review and update the project management plan and risk management plan at each iteration.
C. Include a contingency clause in the contract that secures additional funding in case changes arise. D. Lengthen each iteration to allow more time and resources to mitigate this risk.
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 176
A project manager discovers that material costs have increased significantly since project initiation. To what should the project manager refer to determine if the project is still feasible?
A. Basis of the estimate B. Cost baseline
C. Cost management plan D. Business case
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 177
During a project’s initiation, project manager A realizes that the project id dependent on and linked to other projects. Project manager A attempts to change the plans of these other projects. The other project managers feel that project manager A has overstepped boundaries.
Which document does project manager A need to revisit?
A. Scope management plan
B. Statement of work (SOW)
C. Organizational process assets D. Project charter
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 178
A company contracts a software vendor to implement and customize a new software application and assigns a project manager to initiate and lead the project. Which of the following inputs to the project charter describes the key deliverables?
A. Business case
B. Agreements
C. Project scope statement D. Statement of work (SOW)
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 179
The first project for a new global company is initiated. The project manager obtains information on the company’s organizational structure. What should the project manager do to engage with all interested parties throughout the project’s life cycle?
A. Ensure that the stakeholder register is complete and in place. B. Define the engagement level of all stakeholders.
C. Develop the stakeholder engagement plan.
D. Identify the stakeholders.
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 180
During a project’s initiation phase, 200 stakeholders are identified. What should the project manager do to properly handle them?
A. Schedule a kick-off meeting.
B. Select and focus only on key stakeholders.
C. Create a stakeholder register.
D. Refer to organizational communication requirements.
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 181
A project manager wants to communicate project objectives to the team, gain their commitment, and explain the roles and responsibilities of each stakeholder. What should the project manager do to accomplish this?
A. Set ground rules for circulation to the team so that expectations are understood.
B. Ask the team to review the project management plan to gain an understanding of the project. C. Conduct team-building activities.
D. Hold a team kick-off meeting.
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 182
An organization is kick-starting a project in an emerging market where regulations will rapidly and continuously change during its life cycle. The project sponsor asks the project manager for a budget forecast.
What tool or technique should the project manager use to provide this?
A. Alternatives analysis B. Monte Carlo analysis C. Fishbone diagram
D. Three-point estimation
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 183
A project manager plans a kick-off meeting and prepares a comprehensive presentation. During the kick-off meeting, those in attendance commit to supporting the project. However, once the project begins, the project manager notices some stakeholders are not engaged at all.
What should the project manage have done to avoid this issue?
A. Performed a stakeholder analysis
B. Ensured that stakeholders were fully aware of the scope
C. Ensured all stakeholders received kick off meeting minutes which documented all stakeholder agreement
D. Requested the sponsor to ensure commitment from the stakeholders’ functional managers
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 184
A team of experts provides a project manager with different effort estimates for implementing a project’s scope. What tool or technique should the project manager use to develop a project schedule?
A. Expert judgement
B. Analogous estimating C. Three-point estimating D. Focus groups
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 185
A project manager is helping to draft a project charter because of their relevant experience working on similar projects. What organizational process asset should the project manager reference?
A. Project team feedback from the lessons learned repository
B. Facilitation skills from in-house subject matter experts (SMEs)
C. Relevant legal and regulatory frameworks
D. Project plan from an external organization working in a similar field
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 186
A project manager receives a request for proposal (RFP) and must respond to the estimation section. The project manager is concerned that insufficient information is available to do the estimate.
What method of estimation should the project manager use?
A. Definitive
B. Parametric
C. Rough order of magnitude (ROM) D. Capital cost
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 187
The project team needs to get additional data available in the market to clarify the specifications of the product in scope. What type of bid document should be used in this situation?
A. Request for proposal (RFP) B. Request for quote (RFQ)
C. Request for information (RFI) D. Request for solution (RFS)
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 188
During the development of the scope management plan, a stakeholder requests the addition of pilot technology into the project scope to assist with product marketing. What should the project manager do?
A. Use the project reserve for the pilot technology.
B. Increase the project budget with the cost of the pilot technology. C. Include the stakeholder in the scope planning meetings.
D. Review the scope baseline with the stakeholder.
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 189
An organization is awarded a large construction project. The project manager learns that it successfully completed a similar project and wants to use the lessons learned from that.
What data analysis technique should the project manager use?
A. Regression B. Trend
C. Document D. Variance
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 190
The sponsor has provided the project team with a high-level vision for a new product that is scheduled to be released at an industry trade show in three months. Which scheduling technique should the project manager use?
A. Schedule the work iterations to give an overview of the project timeline and refine detailed requirements over time. B. Schedule temporary tasks to show leads and lags in the timeline and replace them over time.
C. Baseline the project schedule and restrict scope changes to the product.
D. Use the Monte Carlo simulation to provide a date range showing the impact of vague requirements on the schedule.
Correct Answer: A
Section: Initiation Explanation
Explanation/Reference:
QUESTION 191
Project Y uses an agile approach. There is no Scrum Master on the project team, and the project manager has a strong technical background. What will the project manager’s primary role be in the project?
A. Facilitator
B. Product owner
C. Risk owner
D. Cross-functional team member
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 192
One day before getting the project charter approved by all key stakeholders, the project manager found new requirements that are not in the project charter. What should the project manager do?
A. Add all new requirements to the project scope and present the revised charter to the stakeholders. B. Stick to the original set of requirements listed in the project charter.
C. Prioritize the new requirements for the second phase of the project.
D. Initiate a meeting with key stakeholders to discuss the new requirements and their priorities.
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 193
A project manager is asked to create a business case for a company’s new business in the IT security sector. There is little expertise available within the company as these types of projects have not been done before.
What should the project manager do first?
A. Consult with subject matter experts (SMEs).
B. Conduct a market analysis and finalize project requirements.
C. Identify key stakeholders and meet with them to discuss the new business endeavor.
D. Suggest that management does not pursue this business endeavor since there is a lack of experience.
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 194
A new sponsor is assigned to a project. The project manager has discovered there is incorrect information in the project charter. What should the project manager do?
A. Call a project team meeting to rectify the problem.
B. Review the business case documents for the project.
C. Request sponsor approval of the corrected project charter.
D. Submit a change request form to change the original project charter.
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 195
A key stakeholder believes that the project manager fails to have the authority level necessary for managing a project. Where is the project manager’s role defined?
A. Project charter
B. Statement of work (SOW)
C. Kick-off meeting D. Business case
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 196
An analysis during the design stage suggests that a project may not be financially feasible. What should the project manager review?
A. Operational costs during the first five years of the project
B. Nonoperational investment costs based on budget lines
C. Benefits from social and business objectives in the business case
D. Benefits based on the expected return of similar previous investments
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 197
A project committee reviews bidder proposals. Each committee member provides insights into their respective business functional areas. What tool or technique is the committee utilizing?
A. Source selection criteria B. Procurement negotiations C. Expert judgement
D. Data analysis
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 198
During the development of the business case, a project manager encounters some challenges. What should the project manager do?
A. Consult with a subject matter expert (SME).
B. Review a similar project’s lessons learned repository.
C. Consult with the internal project management office (PMO). D. Meet with the project team to discuss the issues.
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 199
A project has been stopped during the execution phase because the construction methods are not in compliance with environmental regulations. The project manager was not aware of the environmental requirements of the project and now needs advice on how to deal with environmental compliance in future projects.
What should the project manager do to avoid a similar situation in future projects?
A. Plan to complete regulatory work within budget and on schedule
B. Update the schedule every two weeks during the execution phase
C. Use expert judgment when dealing with environmental requirements D. Collect project requirements during the initiation phase in every project
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 200
While reviewing a project management plan for approval, one of the key stakeholders states that the project needs to be completed three weeks prior to the planned date.
How should the project manager address this issue?
A. Apply some resource leveling on all key tasks
B. Apply more budget to the project
C. Apply a compression technique on the critical path D. Apply resource smoothing on all key tasks
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 201
The project charter for a new urgent project was recently signed, and the sponsor is requesting that the project manager immediately start to develop the project schedule. What should the project manager do in this situation?
A. Develop the schedule based on the lessons learned from similar projects B. Review the scope baseline and create a work breakdown structure (WBS) C. Plan a meeting with stakeholders to discuss the project’s risks and impacts D. Identify the project’s critical activities before developing a schedule
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 202
A project manager is working on a project that will result in a product that will be used in multiple countries. After the team starts the implementation phase, they detect that the product they are building will need a technology that is not available in one of the countries. When the project manager checks the risk register, they notice that this risk was already identified, but no action was taken.
What should the project manager have done to avoid this problem?
A. Conducted technology review sessions for all countries and updated the risk response
B. Checked the risk management plan during the project and ensured the response was implemented
C. Assigned a risk owner and applied the risk response in a timely manner
D. Recommended that the client transfer the risk response to a third-party company at that site
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 203
A project manager needs stakeholder approval of the project plans in order to establish an execution baseline. What should the project manager do?
A. Obtain stakeholder input and present the plans for approval at a single meeting.
B. Publish the plans on the project website and send an email requesting that all stakeholders review them. C. Set up meetings with each stakeholder to review the relevant sections of the plans and obtain approvals. D. Attach all of the plans to an email and request feedback from stakeholders within a certain timeframe.
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 204
A project manager is working on request for proposal (RFP) to be sent out. Which information or artifact should be used in the supplier/vendor selection criteria?
A. Stakeholder engagement plan as it has information on the stakeholders who are involved B. Requirements management plan as it includes how requirements will be gathered
C. Quality management plan as it contains the applicable industry standards and codes
D. Scope management plan as it describes how the contractor’s scope will be managed
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 205
A project manager with a geographically distributed team has created a project management plan based on an approved project charter that was created by the project sponsor. What should the project manager do next?
A. Conduct a meeting with the full team to communicate the content of the project management plan.
B. Send the relevant parts of the project management plan to the applicable team members affected by those parts. C. Seek approval of the project management plan before communicating it to the team.
D. Send the project management plan to all team members and ask for their approval.
Correct Answer: B Section: Initiation Explanation
Explanation/Reference:
QUESTION 206
A contract project manager has been employed to work on a large, strategically important project. During project initiation, the project manager discovers that the project has a large number of conflicts among the stakeholders.
What can the project manager do to better understand the conflicts?
A. Update the requirements traceability matrix B. Update the stakeholder register
C. Perform a stakeholder analysis
D. Create a power interest grid
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 207
A project manager just arrived in a new company department and was appointed to a new project. Management gives the project manager a short briefing and asks the project manager to write the project charter by the end of the week.
What should the project manager do first?
A. Identify the main stakeholders and schedule meetings with them to gather their expectations.
B. Ask for help from peers who have more experience in this department of the company.
C. Prepare the project management plan and attach it to the description of the project’s objectives.
D. Schedule the kick-off meeting before the end of the week and use the minutes as the project charter.
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 208
A project manager just received a proposal for a new project. The project covers many areas, has multiple stakeholders involved, and the key deliverables are defined by the client.
What should the project manager do to get the high-level requirements for the project?
A. Request documentation from the client
B. Refer to the project’s business documents
C. Organize a weekly meeting to define the project scope D. Brainstorm with team members and the client
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 209
During the last few days of an open request for proposal (RFP), there are still many unanswered questions from vendors. The timely award of the contract is on the project’s critical path. The project manager is concerned that the award of contract will be delayed.
What immediate action should the project manager take?
A. Request resources to accelerate the work B. Inform stakeholders of the delay
C. Escalate the risk to the project sponsor D. Seek advice from the procurement expert
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 210
A project manager is tasked with proposing an implementation strategy for a project that will be delivered over a period of five years. What should the project manager do first?
A. Review the project budget to ensure adequate funding B. Review the lessons learned database
C. Develop the risk management plan
D. Conduct a requirements gathering workshop
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 211
A project team member is questioning the validity of the project benefits. What should the project manager do?
A. Inform the team member that all the benefits will not be realized until the end of the project
B. Meet with the project sponsor to discuss the concern and possible solutions
C. Address the question in the next team meeting so all team members benefit from the discussion D. Review the business case along with the economic feasibility study
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 212
During the project initiation phase, the project manager is identifying key deliverables based on the project’s business requirements. The project manager believes that the timeline is unrealistic due to the high number of key deliverables.
What tool or technique should the project manager use to prioritize the key deliverables?
A. Expert judgment
B. Assumption and constraint analysis C. Decision tree analysis
D. Rolling wave planning
Correct Answer: D Section: Initiation Explanation
Explanation/Reference:
QUESTION 213
A client asks a global IT company to develop a supply-chain monitoring system. A project manager then begins to assist in the creation of the project charter for the project sponsor.
What should the project manager do next?
A. Identify and define the most appropriate implementation approach for the project deliverables.
B. Meet with key stakeholders and the sponsor to discuss project assumptions, success criteria, and critical inputs. C. Search the lessons learned repository for historical information on project charter development.
D. Meet with the sponsor to outline a detailed timeline with project milestones for resource allocation purposes.
Correct Answer: C Section: Initiation Explanation
Explanation/Reference:
QUESTION 214
A company is about to fund a new project to develop a product for which the technical experts and business analysts have no previous experience. The project
manager creates a list of facts and assumptions to develop possible solutions.
What should the project manager do before submitting the project charter for approval?
A. Apply expert judgment from field experts.
B. Accept the assumptions as facts and submit the project charter for approval. C. Review the lessons learned from all projects in the company.
D. Evaluate and challenge the project selection.
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 215
A project to replace a core business system is required by a company’s CEO. The CEO appoints a project sponsor, and urges an immediate start to the project. The project sponsor asks the project manager – who has no previous experience with such a complex project – to write the project charter.
What should the project manager recommend to the project sponsor?
A. Appointing an advisor with experience in the area to provide the required support
B. Breaking the project into multiple phases to reduce its complexity
C. Conducting a benefits analysis with relevant stakeholders to support the project charter D. Launching a study to determine the project’s feasibility
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 216
A project manager has identified project stakeholders, and assessed their power and influence. These stakeholders are all busy with other high-priority projects. The project manager wants to ensure that identified high-power and high-influence stakeholders have the information required to support effective decision making.
What should be maintained to keep these stakeholders current on progress and issues?
A. Communications management plan and project charter
B. Issue log, change requests, and project management plan updates
C. Project management plan updates, project document updates, and risk register D. Risk register and issue log
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 217
While preparing for a product launch, the project manager conducts a review and identifies a potential blocker to the launch. What should the project manager do?
A. Perform a risk analysis. B. Conduct a risk workshop. C. Identify project risks.
D. Update the risk register.
Correct Answer: A Section: Initiation Explanation
Explanation/Reference:
QUESTION 218
Which tool or technique is required in order to determine the project budget?
A. Cost of quality
B. Historical relationships
C. Project management software D. Forecasting
Correct Answer: B Section: Planning Explanation
Explanation/Reference:
QUESTION 219
Requirements documentation will typically contain at least:
A. Stakeholder requirements, staffing requirements, and transition requirements. B. Business requirements, the stakeholder register, and functional requirements. C. Stakeholder impact, budget requirements, and communications requirements. D. Business objectives, stakeholder impact, and functional requirements.
Correct Answer: B Section: Planning Explanation
Explanation/Reference:
QUESTION 220
Which process involves the creation of a document that provides the project manager with the authority to apply resources to a project?
A. Define Activities
B. Direct and Manage Project Work C. Develop Project Management Plan D. Develop Project Charter
Correct Answer: D Section: Planning Explanation
Explanation/Reference:
QUESTION 221
The process of identifying and documenting the specific actions to be performed to produce the project deliverables is known as:
A. Define Activities.
B. Sequence Activities. C. Define Scope.
D. Control Schedule.
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 222
When an activity cannot be estimated with a reasonable degree of confidence, the work within the activity is decomposed into more detail using which type of estimating?
A. Bottom-up B. Parametric C. Analogous D. Three-point
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 223
What is an objective of the Develop Project Team process?
A. Feelings of trust and improved cohesiveness B. Ground rules for interaction
C. Enhanced resource availability
D. Functional managers becoming more involved
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 224
Which of the following is contained within the communications management plan?
A. An organizational chart
B. Glossary of common terminology C. Organizational process assets D. Enterprise environmental factors
Correct Answer: B Section: Planning Explanation
Explanation/Reference:
QUESTION 225
Which of the following is a tool and technique for Estimate Activity Durations?
A. Parametric estimating B. Monte Carlo analysis C. Alternatives analysis D. Bottom-up estimating
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 226
Projects can be divided into phases to provide better management control. Collectively, what are these phases known as?
A. Complete project phase B. Project life
C. The project life cycle
D. Project cycle
Correct Answer: C
Section: Planning Explanation
Explanation/Reference:
QUESTION 227
Which of the following tools or techniques is used for Estimate Activity Durations?
A. Critical path method
B. Rolling wave planning
C. Precedence diagramming method D. Parametric estimating
Correct Answer: D Section: Planning Explanation
Explanation/Reference:
QUESTION 228
Taking out insurance in relation to risk management is called what?
A. Transference B. Avoidance C. Exploring
D. Mitigation
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 229
In an organization with a projectized organizational structure, who controls the project budget? A. Functional manager
B. Project manager
C. Program manager
D. Project management office
Correct Answer: B Section: Planning Explanation
Explanation/Reference:
QUESTION 230
Which type of analysis systemically gathers and analyzes qualitative and quantitative information to determine which interests should be taken into account throughout the project?
A. Product
B. Cost-benefit C. Stakeholder D. Research
Correct Answer: C Section: Planning Explanation
Explanation/Reference:
QUESTION 231
Which Project Management Process Group includes Collect Requirements, Define Activities, Sequence Activities, Perform Qualitative Risk Analysis, and Perform Quantitative Risk Analysis?
A. Initiating
B. Monitoring and Controlling C. Planning
D. Closing
Correct Answer: C Section: Planning Explanation
Explanation/Reference:
QUESTION 232
A work package has been scheduled to cost $1,000 to complete and was to be finished today. As of today, the actual expenditure is $1,200 and approximately half of the work has been completed. What is the cost variance?
A. -700 B. -200 C. 200 D. 500
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 233
When can pre-assignment of project team members occur?
A. When the project uses capital expenditures
B. When the required staff can be acquired from outside sources
C. When the project would be ignored due to travel expenses
D. When the project is the result of specific people being promised as part of a competitive proposal
Correct Answer: D Section: Planning Explanation
Explanation/Reference:
QUESTION 234
An output of the Create WBS process is:
A. Scope baseline.
B. Project scope statement.
C. Organizational process assets. D. Requirements traceability matrix.
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 235
Which type of chart is a graphic representation of a process showing the relationships among process steps?
A. Control B. Bar
C. Flow D. Pareto
Correct Answer: C Section: Planning Explanation
Explanation/Reference:
QUESTION 236
Changes to formally controlled documentation, plans, etc. to reflect modified or additional ideas or content are known as:
A. updates.
B. defect repairs.
C. preventive actions. D. corrective actions.
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 237
Which provides the basic framework for managing a project?
A. Project life cycle
B. Work breakdown structure (WBS) C. Enterprise environmental factors D. Project initiation
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 238
Quality metrics are an output of which process?
A. Plan Quality
B. Perform Quality Control
C. Perform Quality Assurance
D. Perform Qualitative Risk Analysis
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 239
Which piece of information is part of the WBS Dictionary?
A. Responsible organization
B. Change requests
C. Validated deliverables
D. Organizational process assets
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 240
Tools and techniques used for Plan Communications include the communication:
A. requirements analysis, communication technology, communication models, and communication methods.
B. methods, stakeholder register, communication technology, and communication models.
C. requirements, communication technology, communication requirements analysis, and communication methods.
D. management plan, communication technology, communication models, and communication requirements analysis.
Correct Answer: A Section: Planning Explanation
Explanation/Reference:
QUESTION 241
Which of the following are outputs of Develop Project Team?
A. Human resources plan changes and project staff assignment updates
B. Project management plan updates and enterprise environmental factor updates C. Resource calendars and project management plan updates
D. Team performance assessments and enterprise environmental factor updates
Correct Answer: D Section: Planning Explanation
Explanation/Reference: